Facility Reservation
Mezzanine & Big Hall — Evergreen Islamic Center
Review the guidelines and fees, then submit the facility reservation form. Big Hall inquiries go to operations.
Reserve a space
Submit the on-site reservation request below to ask for a date. Payment is due at least three weeks before your event. Use Zelle, cash, or check. Add the event type and date in your Zelle memo (see fee section below).
Address: 2486 Ruby Ave, San Jose, CA 95148
Fees (Basement / Mezzanine)
- Mezzanine facility fee$1000
- Clean-up & setup deposit (refundable)$200
- Quran Khawani or Dua$500
- Maximum duration4 hours (absolute limit 5 hours)
Big Hall fees and reservation (capacity 400–450)
- Rent$2000
- Tables included20
- Chairs included200
- Buffet tables included5
Add-ons (additional charges)
- Additional table with 10 chairs$100
- Additional buffet table$20 each
- Table cover (white)$10 each
- Buffet table cover (black)$10 each
- Chair covers (white)$5 each
- Wireless speaker and mic$50
- Men / women separate partition$5 each
Not covered / not provided
- Decorations
- Food catering
- Kitchen (stove and oven not for cooking or heating)
- Open flame or burner
Payment must be completed at least three weeks before the event date.
Zelle
payment@eicsanjose.org
Add "Event-Type" in the Memo with date.
Example: "Nikah 08-17-2023" OR "Dua 08-17-2023"
* Clean-up and Setup deposit is only required if Mezzanine Hall is not cleaned and put back as it was before the event. Deposit will be returned after satisfactory inspection.
Big Hall and facility questions: operation@eicsanjose.org
Rules and Guidelines for Using the EIC Facility
The basement (mezzanine) has a maximum capacity of 250 to 300 people. Capacity may vary depending on seating arrangements.
- Furniture
- Chairs and tables will be provided. The reserving party is responsible for arranging them as needed.
- Kitchen Usage
- The stove and oven are not available for cooking or heating.
- The kitchen may only be used to prep catered food.
- The kitchen must be cleaned after usage.
- Microphone
- Available upon request.
- Post-Event Responsibilities
- All tables and chairs must be restored to their original positions.
- All trash must be disposed of in the trash bin located near the Main Gate.
- The basement must be left clean. This includes removing any decorations, food, or other items used during the event.
- Upstairs Main Prayer Hall
- No decorations, food, or drinks are permitted in this space.
- Child Supervision
- The hosting party is responsible for ensuring children are supervised and do not wander around the facility.
- Construction Areas
- Please avoid any construction zones. Guests must stay within the designated reserved areas, including the basement (mezzanine) and the main prayer hall.
- Payments and Reservations
- Payment must be completed at least three weeks before the event date to secure the reservation.
- Payments can be made via Zelle (payment@eicsanjose.org), cash, or check.
- Fees for basement (mezzanine): Mezzanine facility fee is $1000.
- Clean-up and setup deposit is $200, which will be returned after satisfactory inspection (see note below).
- For Quran Khawani or Dua, the fee is $500.
- Reservations are limited to a maximum of 4 hours, with an absolute limit of 5 hours.
Facility reservation form
Review the policy above, then submit the reservation request on this page so the office can confirm your date.
Facility reservation request
Submit this form on our website so the office receives your request in the admin inbox and on the facility calendar. Big Hall questions can also go to operations by email.
Facility rental — request online
Prefer the previous Google Form? Open legacy Facility Reservation Form. Those responses are stored in Google, not on this calendar.
Before you book
- Submit the on-site reservation request on this page. The office confirms availability and follows up.
- The clean-up and setup deposit applies if the mezzanine is not left as found; it is returned after a satisfactory inspection.
- Stay within reserved areas and avoid construction zones. The main prayer hall upstairs does not allow decorations, food, or drinks.
Disclaimer of liability
Participation in any activities, events, or programs organized by EIC or private parties is voluntary and at the participant's own risk. EIC, its officers, directors, employees, volunteers, and affiliates shall not be held liable for any accident, injury, illness, or loss or damage to personal property that may occur as a result of participation or by others in these activities. By participating, individuals or event organizers acknowledge that they have read and understood this disclaimer and agree to release and hold harmless EIC from any and all claims, liabilities, or damages arising from their involvement.
EIC reserves the right to refuse service to anyone at our discretion, in accordance with applicable laws and regulations.